Job Description:

Position Objective and Specific Tasks.

A new mobile vaccination initiative is being launched to enhance healthcare accessibility in remote and underserved communities. This project requires a dedicated Admin & Operations Officer reporting directly to the Project Coordinator, who will play a key role in ensuring seamless operations, efficient coordination, and comprehensive logistical support for immunization activities across Balochistan.

Key Responsibilities.

• Oversee daily office operations, ensuring efficient management of supplies, equipment, and maintenance.
• Streamline communication, scheduling, and stakeholder collaboration to ensure smooth immunization activities.
• Support logistics for vaccine supply, including storage, transportation, and distribution to ensure efficiency and effectiveness.
• Manage all incoming and outgoing communication, including emails, letters, and phone calls.
• Assist with HR-related tasks, including onboarding new employees, maintaining attendance records, and managing timesheets.
• Organize and schedule meetings, appointments, and events, ensuring smooth execution.
• Plan, coordinate, and oversee events, meetings, and conferences, handling all logistical needs such as venue selection, transportation, catering, and audio-visual setup.
• Manage event registration processes, address participant inquiries, and provide necessary support.
• Liaise with vendors, suppliers, and internal teams to ensure seamless service delivery.
• Coordinate hotel reservations, transportation, and accommodations for employees and guests.
• Oversee the procurement process for office supplies and equipment, ensuring cost-effectiveness and quality.
• Maintain accurate records of all travel-related expenses and reimbursements.
• Ensure all administrative operations align with organizational policies and procedures.
• Provide additional assistance as needed to support the smooth functioning of the office.

 Educational Requirements and Skills. 

The ideal candidate for this role should have the following qualifications and attributes:

• Master’s/Bachelor's degree in, Business Administration, or a related field.
• Proven experience (typically 2-5 years) in administrative support, within the development sector.
• The candidate should be a resident of Baluchistan and familiar with the local vendors and facilities.
• Proficiency in using Microsoft Office suite.
• Strong communication and writing skills in English and Urdu.
• Excellent organizational and time management skills.
• Attention to detail and ability to maintain accurate records including organizing filing systems and record keeping.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Problem-solving and analytical abilities.
• Strong attention to detail and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Demonstrates adaptability, problem-solving, integrity, resilience, and attention to detail in all aspects of work.
• Ability to work independently and collaboratively within a multidisciplinary team.