TERMS OF REFERENCE (TOR)

1. Introduction/Background                                                                                                                                  

Pak Mission Society is a National Humanitarian and Development organization established in 2004 and PMS is focusing on serving vulnerable and unreached communities, especially in difficult-to-access areas. PMS has been working in District Rajanpur since 2013 and has implemented various development and emergency projects. Recently, it launched a new initiative titled "Strengthening and Rebuilding Resilience of Flood-Affected Communities in Rajanpur." The project is supported by Humedica International with funding of German Ministry of Economic Cooperation and Development (BMZ). The project covering three thematic areas Disaster Risk Reduction (DRR), Water, Sanitation and Hygiene (WASH) and livelihood in which all interventions are linked with the purpose of reducing the vulnerabilities of targeted communities with specific reference to their livelihood, well-being, and presence in disaster-prone area.

As part of community empowerment, PMS is forming and strengthening Village Development Committees (VDCs) in 35 new target villages. These community structures require Leadership and Management Skills Training (LMST) to enhance their ability to self-organize, manage local development initiatives, and actively participate in disaster risk management and community development processes.

2. Objectives                                                                                                                                                                

The objective of this consultancy is to design and conduct Leadership and Management Skills Training for members of the VDCs, aiming to build their capacity in areas such as team leadership, planning, decision-making, conflict resolution, communication, and participatory governance.

The consultant will also be responsible for developing the training manual, toolkit, IEC for the community, and delivery of a 5-day ToT for staff.

3. Scope of Work                                                                                                                                                         

Pak Mission Society is implementing a new project titled “Strengthening and Rebuilding Resilience of Flood-Affected Communities in Rajanpur” in six target Union Councils of the Jampur sub-district, District Rajanpur. The project aims to enhance the disaster resilience and livelihood capacities of 35 village communities that were severely affected by recent floods. Through community-based interventions, the project will work to improve preparedness, promote sustainable recovery, and strengthen local structures for self-organization. In addition to these target villages, the project also seeks to build upon the achievements of 70 previously supported communities by reinforcing their networks and advancing their ability to self-organize and respond collectively to future disasters.

The consultant will be responsible for the following tasks:

1. Design a Leadership and Management Training Manual tailored to the needs of rural community committees.
2. Prepare and deliver 5-day training sessions for the PMS project team.
3. Develop a Training Kit including handouts, tools, exercises, and learning aids.
4. Design IEC Material for VDC members to reinforce key leadership concepts and communication skills.

4. Timeframe                                                                                                                                                                

The assignment would be required to be completed in all aspects within one month from the date of contract signing. The training would be required to be completed within the stipulated time frame/schedule agreed by both parties.  Expected dates of training will be communicated later by PMS to the selected candidates.

5. Deliverables                                                                                                                                                            

The consultant is expected to provide the following key deliverables as part of the assignment:

6. Methodology                                                                                                                                                          

The consultant will apply a participatory and learner-centered approach for all deliverables:

1. Manual Development

• Literature review of community leadership models and rural governance tools.
• Draft manual submission and feedback from PMS before finalization.

2. Training Kit & Handouts

• Visual aids, activity cards, group exercises, and scenario-based simulations.
• Clear, simplified language with focus on functionality for low-literacy participants.

3. IEC Material Design

• Key leadership themes (e.g., teamwork, decision-making, inclusive participation).
• Community-friendly layout and language in Urdu.

4. Training Delivery

• Participatory tools like storytelling, group discussions, role plays, games, and real-life scenarios.
• Daily feedback sessions and energizers.
• Use of pre- and post-tests for assessing learning impact.

5. Final Report

• Analysis of attendance, participation, assessment results, and training effectiveness.
• Summary of lessons learned and recommendations for future community trainings.

7. Selection Criteria                                                                                                                                                   

The individual consultant or firm must meet the following minimum qualifications:

• Master’s degree in Social Sciences, Development Studies, Rural Development, or a related field.
• At least 5 years of experience in community training or leadership development.
• Experience working with rural communities and local committees.
• Proven expertise in training design, delivery, and impact evaluation.
• Proficiency in Urdu and strong facilitation skills.
• Experience with gender-inclusive training approaches is a plus.

8. Evaluation Criteria                                                                                                                                                

The following are the evaluation criteria for the consultant/firm:

9. Desired Competencies, Technical Background, and Experience                                                          
Experience and Qualifications (30%): The ideal consultant should possess the following:

• Deep understanding of community leadership, local governance, and team management.
• Ability to develop practical, behavior-based training materials.
• Experience working with VDCs or community-based organizations.
• Strong verbal and written communication in Urdu and English.
• Familiarity with development and humanitarian standards.

10. Technical Proposal                                                                                                                                            

Technical Approach and Methodology (40%): The technical proposal must clearly demonstrate the consultant's understanding of the assignment and include the following:

• Training methodology and proposed tools for LMST.
• A structured 5-day training agenda.
• Outline of the Leadership Manual content and structure.
• Strategy for pre/post-training assessments and community feedback.
• Approach for IEC material design and ToT.

11. Financial Proposal                                                                                                                                              

Cost Reasonableness & Efficiency (30%): The financial proposal must:

• Clearly outline the total cost, inclusive of consultancy fees, taxes, and any other applicable charges.
• Be cost-effective and reasonable, reflecting fair market value.

12. Payment Terms                                                                                                                                                    

Payments will be made at the end of assignment

100% at the completion of assignment

Note: All logistics, including travel, accommodation, and meals for a firm or individual consultant, will be the responsibility of the consultant.

13. How to Apply                                                                                                                                                        

Interested candidates are requested to apply on or before 02nd June, 2025 through sealed envelope containing the following documents; Covering letter referencing to the source of advertisement and showing suitability for the mentioned training.

• Concept notes
• Financial Proposal duly signed.
• Day-wise schedule of trainings with key training contents and methodology.
• List of similar assignment completed previously
• Sample of Manual prepared previously
• Updated Profile/CV of the trainer/co-trainer.

For any queries, please share an email at [email protected] for any clarification and feedback.

Mailing Address:

Procurement Department

House # 34, Street 29

Sector - G14/4 - Islamabad

+92-51-8446166

* Please note that proposals submitted via email will not be accepted. Additionally, any submissions received by courier after the due date will be rejected