This Position is only for Female 

Office Located at Bahria Enclave, Islamabad

Position Objective: The Program Assistant will provide administrative, coordination, and logistical support across multi-sectoral programs including Health, Nutrition, WASH, Livelihood, and Partnership activities. The role requires a highly organized and detail-oriented individual to assist with the day-to-day functioning of programs, documentation, partner coordination, and reporting. The assistant will support program teams to ensure timely implementation, documentation, and communication of program activities.

Relevant Experience: Bachelor degree in social sciences, mass communication or related discipline with atleast 02 years of overall experience and 01 year in relevant field in development sector 

Job Description: 

Mission 1: Support to Administrative Support to Program and Partnership Activities

Program Assistant is responsible for:

• Assist in planning and coordination of field-level activities across health, nutrition, WASH, and livelihood sectors.
• Support the development of work plans, budgets, procurement plans, and monitoring checklists.
• Assist in tracking the progress of program implementation and follow up with field teams on deliverables.
• Maintain and update program databases, trackers, and reporting tools.
• Organize meetings, training sessions, community events, and field visits; handle travel and logistics.
• Draft and format letters, minutes, reports, and briefing notes.
• Ensure proper filing (electronic and hard copies) of all program documentation.

 Mission 2: Lead preparation and use of visibility materials 

Program Assistant is responsible for:

• Undertake Field visits to ACF’s project interventions, document photos and video stories and maintain an up to date and varied store of photos and videos;
• Assist in preparation of visibility and communication material such as case studies, project fact sheets, contents for social media, videos and documentaries
• Provide support in the preparation of communication and visibility material and press releases for events in line with visibility requirements of ACF and donors.
• Ensuring branding and visibility guidelines as outlined by ACF international communication manual
• Ensure that tracking database on Journalist directory for media and emergency SOPs is kept up to date for all ongoing program development in assigned region.

 Mission 3: Partnership and Stakeholder Coordination and Reporting

Program Assistant is responsible for:

• Support liaison with local partners, community groups, and relevant stakeholders.
• Assist in coordination meetings, note-taking, and follow-up on agreed action points.
• Maintain updated contact lists and communication logs for all program partners.
• Compile data and support the preparation of donor reports, situation updates, and program briefs.
• Assist in documenting best practices, success stories, lessons learned, and case studies.

• Support PD team in finalization of internal and external (donor required) progress reports which includes but not limited to APRs, CRFU, Quarterly Reports, and donor reports,
• Provide editorial support to project teams for review of reports and documents and ensure the quality and presentation of reports shared externally;
• Travel to the field sites as needed to support program reporting

 Mission 4: Ensure compliance with ACFs gender equality, child protection sensitivity and Safeguarding policies

The Program Assistant is responsible for:

• Read and ensure a full understanding of ACFs Gender, Child Protection and other safeguarding policies
• Implement all work related activities with a gender, inclusion and child protection lens
• Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability. 

This Job Description may evolve according to the needs of the mission and in view the ever changing scope of your designation.

Action against Hunger is committed to the prevention of risks related to abuse, sexual exploitation and the promotion of gender equality and its diversity. Action Against Hunger is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls. The Pakistan Mission encourages the application of the women / men / transgender/ disabled workers. Action Against Hunger's recruitment process is free of charge, no compensation of any form shall be requested from a candidate. It reflects the major policies and its charter through its professionalism and impartiality. If you observe behavior in opposition to these values during this process, please report it to the appropriate teams. All persons hired by Action Against Hunger will also be checked for compliance with the "anti-terrorist" lists, while respecting the rights of employees and the confidentiality of personal data.