Job Title: Partnerships and Coordination Officer

Location: [Islamabad]
Reports to: [Research Manager]
Type: [Full-time]
Expected Travel: Occasional travel within provinces and to federal institutions

Job Summary:

The Partnerships and Coordination Officer will play a central role in enhancing collaboration between the organization, government stakeholders (federal and provincial), and internal teams. The Officer will coordinate interdepartmental and external engagement activities, support strategic relationship building with ministries and agencies, and facilitate the development and dissemination of knowledge products. The position also requires some analytical capacity to support the program team in generating evidence-based insights for policy briefs and collaboration frameworks with government entities.

Key Responsibilities:

1. External Coordination & Stakeholder Engagement

• Act as the focal point for engagement with government counterparts, including ministries, provincial departments, and local authorities.
• Facilitate planning and execution of meetings, consultations, and public events with government stakeholders.
• Develop and maintain a comprehensive stakeholder database capturing engagement history and institutional contacts.
• Track follow-ups and deliverables resulting from government engagements, ensuring timely action.

2. Internal Coordination

• Coordinate closely with program, communications and research teams to align external engagement with programmatic goals.
• Support internal teams in preparing for meetings with external stakeholders by consolidating briefing notes and talking points.
• Ensure smooth information flow and collaborative planning between departments for external representation.

3. Strategic Planning, Analysis & Government Engagement

• Contribute to the development of engagement strategies and advocacy plans for collaboration with government.
• Monitor policy trends, government initiatives, and regulatory changes relevant to the organization's focus areas.
• Work closely with the program team to support analysis of project data and evidence for use in advocacy, knowledge dissemination, and partnership development.
• Support the creation and dissemination of knowledge products (e.g., policy briefs, reports, case studies) that communicate project learnings to government and partners.

4. Documentation & Reporting

• Draft meeting notes, correspondence, partnership documentation, and reports on coordination efforts.
• Contribute to donor and internal reporting by summarizing coordination and stakeholder engagement activities.
• Assist in developing documentation that supports funding proposals or institutional agreements with government.

Required Qualifications and Experience:

• Bachelor’s or Master’s degree in Public Policy, Development Studies, Social Sciences, Political Science, or related fields.
• Minimum 3–5 years of relevant experience in stakeholder coordination, government relations, or strategic partnerships.
• Experience in working with ministries, government institutions, or inter-agency coordination platforms is highly desirable.
• Demonstrated experience in developing or contributing to knowledge products and advocacy materials.

Skills and Competencies:

• Strong interpersonal and negotiation skills with the ability to engage confidently with government and institutional stakeholders.
• Excellent written and verbal communication skills in English and Urdu.
• Analytical thinking with the ability to interpret program data and translate insights into policy-relevant materials.
• Strong organizational and coordination skills; ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with stakeholder management tools is a plus.

Preferred Attributes:

• Politically aware, with tact and sensitivity in managing external relationships.
• Proactive, collaborative, and solutions-oriented mindset.
• Experience working in donor-funded projects or within the development sector is necessary.